The 2025/26 dates for reviewing UKMED research outputs are:

Submission Deadline	Feedback Date
17 April 2026	16 October 2026
w/c 24 May 2026	w/c 23 November 2026

Please submit final reports to info@ukmed.ac.uk.

If there is need to submit a report earlier (e.g. to meet external deadlines) then please get in contact with us via the email above.

UKMED Output Checklist

UKMED Interim and Final Report Proforma

UKMED Uploading Reports and Scripts

Researchers are encouraged to submit a final report to the UKMED team within the ‘Submission period’ for it to be appraised before the review date. Following the review, the outcome from the Research Subgroup will be communicated to the UKMED researcher.

The Research Subgroup will consider reviewing outputs for:

• Presentation of preliminary findings at conferences. Abstracts or poster submissions must be accompanied by at least an interim report for review.
• Submission of a final report intended for journal publication.

If you plan to present findings at a conference or via a poster presentation, you must submit an interim report for review. UKMED does not approve standalone abstracts for such purposes.

UKMED has developed a proforma for both final and interim reports to support researchers in providing a clear and concise summary of their work. This template is particularly helpful for more extensive or informally structured outputs, such as components of a PhD thesis or interim submissions. Submissions formatted for journal publication will continue to be accepted.

Review outcomes

The Research Subgroup Chair will make the final decision on each output. We will provide you with a response after the review date shown in the table above.

The following final decisions will be made following the review:

Required changes	Reviewers have identified areas that require revisions essential for correctness. The final report must undergo further review by the subgroup after the revision. Depending on the nature of the changes, the revised report will either be considered at the next scheduled review meeting or, where appropriate, reviewed by the Chairs. In the latter case, please allow up to 10 working days for this process.
Suggested changes recommended	Reviewers have suggested some enhancements that could improve the final report. No further review by the Research Subgroup is required.
Approved	The output from the final report is cleared for publication in conferences/the manuscript is released for submission to a journal.

Once your report is approved, we require a confidential copy of your paper to be submitted at least 30 days prior to any intended publication. This allows us to circulate it to the UKMED Strategy Board for awareness.

Conferences and poster presentations

If the interim report is approved, you may proceed with presenting your findings at conferences or through poster presentations.

However, if there are any outstanding required or recommended changes, these must be addressed and incorporated into the materials to be presented. The revised report will then be reviewed at the next available review window. Please note that the Research Subgroup reserves the right to withhold approval for the presentation of inaccurate or flawed findings at conferences or poster presentations.